Rockford Public Schools Facilities Master Plan Overview
Rockford Public Schools encompasses approximately 165 square miles in Winnebago and Boone counties. It is among the largest school districts in Illinois and the second-largest employer in the Rockford region. The school district serves more than 28,500 pre-K to grade 12 students. The district’s buildings and grounds are community assets where community groups annually use RPS 205 facilities for meetings, events and recreation.
Facilities Master Plan Overview:
In October of 2011, the Rockford Board of Education commissioned a detailed physical assessment of its educational facilities. The objective of the evaluation is to provide the community stakeholders a thorough understanding of the current building conditions of all of the district’s educational facilities.
This study provides a "snapshot" in time of the condition of 46 educational facilities; which consist of 4 high schools, 7 middle schools, 31 elementary schools, 3 early childhood centers and 1 adult education building. Buildings range in age from 1907-1999
Facilities Master Plan Process:
The Facilities Master Plan Steering Committee was formed as an advisory group to guide the process. The Committee provides recommendations to rebuild and renovate district’s facilities into 21st century learning environments while addressing the deteriorated and obsolete physical condition issues. The Committee consists of representatives from the community including parents, teachers and administrative staff.
This plan is intended to be used as a tool for potential expenditures related to maintenance of, and improvements to, the existing facilities over the next ten years; along with building of several new facilities. Priority of projects was established based on issues associated with building condition, educational adequacy, accessibility and energy efficiency amongst other issues.
Community Use of School Facilities
Rockford Public Schools encourages the use of school buildings and grounds by the community for educational, recreational, civic, and cultural activities to the extent possible under the law. RPS 205 believes that school facilities are an important resource in developing and sustaining lifelong learning, in promoting intergovernmental cooperation, and in encouraging citizen participation in community activities.
RPS 205 facilities are available for rent to the public year round, depending upon availability after use by school functions. Facility rental request forms can be obtained online or by contacting the Facility Rental Office at the Operations Support Center at 1907 Kishwaukee Street, Rockford IL.
After completing a Rental Request for Building Usage Form, please submit it to the Facility Rental Office at least 20 working days prior to the event. If you chose not to do the online submission, the printed forms will need to be sent along with any other required forms by:
- Email: Rentals@rps205.com
- Fax: Rental Office at (815) 489-2607
- Mail: Rockford Public Schools Facility Rentals, 1907 Kishwaukee Street, Rockford IL 61104
For information contact the Rental Office: Rentals@rps205.com or (815) 489-2607. Reservations cannot be made over the phone. *Due to the large volume of requests, completed forms must be submitted 20 working days prior to the event.
The Rockford Board of Education policy #8.20R allows for public use of school facilities. The district operates two stadiums, five high schools, seven middle schools, and thirty-five elementary school buildings. Typical areas available for public rental include athletic fields, auditoriums, cafeterias, classrooms, gymnasiums, pools, and stadiums. Child sized furniture is available in elementary schools, and adult size furniture is available in middle and high schools. These facilities may be available for public use after 6:00pm on school days, and on weekends during the school year. Summer rentals may be arranged. Hourly fees are charged for using Rockford Public Schools buildings. Custodial services are charged when applicable. Additional Paperwork is required for rental of Athletic/Stadium Fields, Auditoriums, and Pools.
How to Rent a Rockford Public Schools Facility
Time Frame for Filling Rental Requests
Requests for use of facilities must be received in the Building Services Rental Office at least 20 working days prior to the event. Due to the large volume of requests, we are unable to confirm availability and provide a rental contract on the same day requests are received.
If a facility is available on the dates and times needed, a rental contract will be issued; either by email or mailed to the renter for signature. Buildings cannot be used without a signed contract by requester or RPS 205's Chief Operations Officer. Changes or corrections must be made in writing and include the contract number.
Sign and return one copy of the contract to the Building Services Rental Office. Rentals are NULL and VOID if the Building Services Rental Office does not receive a signed copy of the rental contract at least 10 days prior to the first rental date. Keep a copy for your records. It is a good idea to take a copy of the contract to the school on the first rental date.
Cancellation of Rental Bookings
When RPS 205 schools are closed due to weather, rentals and public use are canceled at no penalty to the renter. Renters are required to notify the Building Services Rental Office 10 working days prior to cancelation.
Payment is due upon receipt of invoices which are mailed at the end of each month. Out of state renters are required to pay 1/2 of rental fee two weeks prior to rental date or rental contract will be canceled. Payments should be made Payable to: Rockford Public Schools
Payments should be mailed to: Operations Support Center
Attn: Mary Olson - Building Rental Office
1907 Kishwaukee Street
Rockford, IL 61104